Privacy

The DLR Project Management Agency takes the protection of your personal data very seriously. In the following you will learn how we process data on this website.

Please refer to the German version of this privacy notice as the legally binding version.

Data protection declaration

I. Name and address of the controller
II. Name and address of the data protection officer
III. General remarks on data processing
IV. Availablity of the website and generation of log files
V. Use of cookies
VI. Newsletter
VII. Expert Profiles
VIII. Web analysis with Matomo (formerly known as PIWIK)
IX. Use of YouTube
X. Rights of the data subject

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and the German Federal Data Protection Act as well as other data protection provisions, is:

German Aerospace Center
Deutsches Zentrum für Luft- und Raumfahrt e. V. (DLR)
Linder Höhe
51147 Cologne
Germany
Telephone: +49 2203 601-0
Fax: +49 2203 67310
Email: contact-dlr@dlr.de
dlr.de

DLR's Executive Board, consisting of Prof. Dr. Pascale Ehrenfreund (Chair of the Executive Board), Klaus Hamacher (Vice Chairman of the Executive Board), Prof. Rolf Henke, Prof. Dr. rer. nat. Hansjörg Dittus, Prof. Dr.-Ing. Karsten Lemmer and Dr.-Ing. Walther Pelzer is empowered to act as DLR's representative. The Executive Board can also authorise DLR employees to act on behalf of DLR. The head of DLR's legal department, Linder Hoehe, 51147 Cologne, can provide information about the extent of this authorisation.

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II. Name and address of the data protection officer

The DLR‘s data protection officer is:

Uwe Gorschütz
datenschutz@dlr.de

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III. General remarks on data processing

We process personal data concerning our users exclusively to the extent required to provide a functioning website, as well as content and services. In principle, we will only process the personal data of our users after obtaining their consent. Cases in which prior consent is factually impossible and the processing of user data is permitted by law constitute an exception to this rule.

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage ceases to apply.

The data may be stored beyond this time if this is provided for by the European or national legislator in Union directives, laws or other regulations to which the controller is subject. The data will also be blocked or deleted upon expiry of a storage period as specified in the named standards, unless the continued storage of the data is necessary for the conclusion or fulfilment of a contract.

In this Privacy Notice you will find explanations on how your personal data is processed on our websites regarding the:

  • Scope of personal data processing
  • Legal basis for processing personal data
  • Purpose of data processing and storage
  • Duration of data storage
  • Right of objection and removal (opt-out option)

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IV. Availablity of the website and generation of log files

Description and scope of data processing:

This website automatically collects information transmitted by your browser and saves it in so called server log files.

The following information is collected each time you visit our website:

  1. Information about browser type and version
  2. user’s operating system
  3. user´s IP address
  4. Date and time of access
  5. Referrer website(s)
  6. Websites the user accesses from our website

This information will not be stored in combination with any of the user’s personal data.

Legal basis for data processing:

The legal basis for the temporary storage of data and log files is point (f) of Art. 6 (1) of the GDPR.

Purpose of data processing:

Data storage in log files is carried out to ensure the proper functioning of the website. In addition, the data helps us optimise the website and ensure the safety and security of our IT systems. The data is not analysed for marketing purposes in this context.

These purposes justify our legitimate interests in data processing pursuant to point (f) Art. 6 (1) of the GDPR.

Duration of storage:

Your data will be deleted as soon as the purpose of its collection ceases to apply. Data stored in log files will be deleted after seven days at the latest. A longer storage period is possible. In this case, the users' IP addresses are deleted or alienated, so that an assignment of the calling client is no longer possible.

Right to objection and removal (opt-out option):

The collection of data its storage in log files is essential to operate this website. There is consequently no scope to object on the part of the user (no opt-out option).

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V. Use of cookies

Description and scope of data processing:

Our website uses session cookies. Cookies are text files placed on the user’s computer system by a browser and stored there. Each time a user visits a website, a cookie may be saved on the user’s operating system. This cookie contains a characteristic string that allows identifying the browser the next time the user visits this website.

We only use cookies to make our website more user-friendly. Some elements of our website require identifying the accessing browser after a change of web pages.

Legal basis for data processing:

The legal basis for the processing of personal data using cookies is point (f) of Art. 6 (1) of the GDPR.

Purpose of data processing:

Technically necessary cookies are used to simplify the use of websites for its visitors. Some of the functions on our website cannot be offered without the use of cookies. For this purpose, the browser has to be identifiable after a change of pages.

User data collected through technically necessary cookies are not used to create user profiles.

This is the purpose of our legitimate interest in processing personal data pursuant to point (f) Art. 6 (1) of the GDPR.

Duration of storage; right to objection and removal (opt-out option):

Cookies are stored on the user's computer and transmitted to our website. As a user you have full control over the usage of cookies. You can deactivate or restrict the transfer of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. Depending on your browser settings, this can happen automatically. If cookies are deactivated for our website you may not be able to use all of the functions provided by the website.

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VI. Newsletter

Description and scope of data processing:

On our website, you can sign up to the mailing list of the German IPBES coordination office to receive information on IPBES-relevant topics and events at irregular intervals and to subscribe to a free newsletter. These data from the input mask will be transmitted to us:

  •     Title (optional), first name and last name of the user
  •     E-mail address of the user
  •     Name of the institution in which the user operates
  •     Department / Department (optional)
  •     Street / PO Box, Postcode, City, Country

In addition, the following data will be collected upon registration:

  •     IP address of the calling computer
  •     Date and time of registration

For the processing of the data, your consent is obtained during the registration process and reference is made to this privacy policy.

In connection with the processing of data for the dissemination of e-mails / newsletters of the German IPBES Coordination Office, no data is passed on to third parties. The data is only used for the target group-oriented dissemination of information by e-mail or by newsletter.

Legal basis for data processing:

The legal basis for processing data after registering for the newsletter is point (a) of Art. 6 (1) of the GDPR if the user’s consent has been given.

Purpose of data processing:

The user’s email address is collected in order to deliver the newsletter.

The collection of any other personal data during the registration process serves to prevent a misuse of the services or a misuse of the email address. In addition we document the user’s consent.

Duration of storage:

The data will be deleted as soon as the purpose for its collection no longer applies. The user's e-mail address and other personal data are therefore stored as long as the newsletter subscription is active.

Right to objection and removal (opt-out option):

The user can terminate the newsletter subscription at any time. For this purpose, each newsletter contains an unsubscription link.

This also allows you to revoke your consent to the storage of personal data collected during the registration process.

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VII. Expert Profiles

Description and scope of data processing:

Our website offers a possibility to contact the German IPBES coordination office via e-mail and to express an interest in an expert profile. After evaluation by the German IPBES Coordination Office, eligible experts will be send a standardised form, in which they can provide information on the following points:

....regarding the person

  • (Title), first and last name, expertise;
  • Institutional connection and additional background information on person and institution (with links to external websites);
  • Author in which expert group / task force (past and present); possibly further functions in the IPBES process;
  • Participation in other IPBES-related activities

....to the following questions

  • What is your motivation to actively participate in the IPBES process?
  • What is special for you about the World Biodiversity Council IPBES?
  • What is your main focus and what would be a valuable result from your point of view?
  • What is you personal experience with "science-policy interfaces"? What opportunities and challenges do you see when working on such interfaces?
  • What is your personal desire for the future of IPBES?

For the processing of the data, your consent will be obtained and you will be referred to this privacy policy.
In connection with the data processing for the creation of the expert profile website, there is no transfer of the data to third parties. The data is used for the target-group-oriented dissemination of information by e-mail.

Legal basis for data processing:

The legal basis for processing of the data after receipt of consent by the user is set out in Art. 6, paragraph 1, part (a) of the EU General Data Protection Regulation (GDPR). Where personal data is processed for the performance of a contract in which the data subject is a contractual partner, the addtional legal grounds are set out in Art. 6, paragraph 1, part (b) of the GDPR.

Purpose of data processing:

A registration of the user may be necessary in order to fulfill a contract with the user or in order implement pre-contractual measures.

Example: The user signs up for an event organised by the DLR Project Management Agency. To organise this event, it is necessary that the users submit their names, contact details and, if necessary, further information regarding their participation in the event.

Duration of storage:

The data is deleted as soon as it is no longer needed for the purpose for which it was collected. This is the case when the data transmitted during the registration process for the fulfilment of a contract or the implementation of pre-contractual measures are no longer necessary to fulfill the contract. In some cases it may be necessary to store personal data of a contractual partner after the conclusion of a contract in order to meet contractual or legal obligations.

Continuing obligations make the storage of personal data during the contract duration necessary. Additionally, periods of warranty need to be considered and the storage of data for tax purposes. The periods of storage that need to be met cannot be determined in a generalised way, but needs to be determined for the closed contracts and contractual partners individually.

Right to objection and removal (opt-out option):

Users can rescind their registration and/or initiate the amendment of stored personal data at any time. To have your data amended or deleted, please get in touch with ipbes@dlr.de.

If data are necessary for the fulfilment of a contract or for the implementation of pre-contractual measures, a premature deletion of data is only possible if no contractual or legal obligations preclude such a deletion.

VIII. Web analysis with Matomo (formerly known as PIWIK)

Scope of the processing of personal data:

We use the open source software tool Matomo (formerly PIWIK) on our website to analyse the browsing behaviour of our users. The software places a cookie on the user’s computer (see above for more details of cookies). The following data will be saved if individual pages are visited on our website:

  1. Two bytes of the IP address of the user’s accessing system
  2. The accessed website
  3. The website from which the user reached the accessed website (referrer)
  4. The sub-pages accessed from the website
  5. How long the user remained on the website
  6. How often the website was accessed

The software hereby runs exclusively on the servers for our website. The user’s personal data is only stored there. This data will not be forwarded to third parties.

Legal basis for the processing of personal data:

The legal basis for processing the user’s personal data is point (f) of Art. 6 (1) of the GDPR.

Purpose of data processing:

Processing the user’s personal data allows us to analyse the browsing behaviour of our users. By analysing the collected data we are able to compile information about how individual components of our website are being used. This helps us to constantly improve our website and its usability. Profiling does not take place. These purposes justify our legitimate interests in processing data pursuant to point (f) Art. 6 (1) of the GDPR. The anonymisation of the IP address takes due account of the user’s interest in the protection of their personal data.

Duration of storage:

The software has been configured so that the IP addresses are not stored completely. Two bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, the shortened IP address can no longer be assigned to the accessing computer.

Right to objection and removal (opt-out option):

Cookies are stored on the user’s computer and transmitted to our page from there. This is why as a user you have full control over the use of cookies. You can deactivate or restrict the transfer of cookies by changing the settings of your Internet browser. Cookies that have already been saved can be deleted at any time. This can take place automatically. If cookies for our website are deactivated you may not be able to use all of the functions provided by the website.

We offer users of our website an opt-out option for the analysis procedure. To opt out, follow the link and deactivate the web analysis. As a result, a further cookie will be placed on your system that tells our system not to save the user’s data. If the user temporarily deletes the corresponding cookie from their own system, they have to reset the opt-out cookie.

Click the following link for more information about the privacy settings for the Matomo software: https://matomo.org/docs/privacy/.

Opt-out here:

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IX. Use of YouTube

The controller has integrated components of YouTube on this website. YouTube is an Internet video portal that enables video publishers to upload video clips free of charge and that permits other users to view, rate and comment on these videos, also free of charge. YouTube allows the dissemination of all kinds of videos, so that full movies and TV programmes, as well as music videos, trailers and videos produced by users, are accessible on the Internet portal.

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

With each visit to one of the individual pages of this Website that are operated by the controller and on which a YouTube component (YouTube video) has been integrated, the Internet browser on the Information Technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component.

The embedding code for YouTube videos was generated in advanced data privacy mode (for more detailed information in this regard, visit https://support.google.com/youtube/answer/171780).

Further information about YouTube is available at https://www.youtube.com/intl/en/yt/about/. During the course of this technical procedure, YouTube and Google acquire knowledge of the specific sub-page of our website that was visited by the data subject.

If the data subject is simultaneously logged into YouTube, YouTube recognises – with each visit to a sub-page that contains a YouTube video – which specific sub-page of our website the data subject visited. This information is collected by YouTube and Google and associated with the YouTube account of the data subject.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website if the data subject is simultaneously logged into YouTube when visiting our website; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of information to YouTube and Google is not desirable for the data subject, then he or she can prevent this by logging off from their YouTube account before visiting our website.

YouTube’s privacy policy, which is available at https://policies.google.com/privacy, provides information on the collection, processing and use of personal data by YouTube and Google.

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X. Rights of the data subject

If your personal data is processed, you are the data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

Right to information:

You have the right to obtain confirmation from the controller of whether or not personal data concerning you is processed by us.

If this is the case, you can demand the following information from the controller:

  1. the purposes of processing of personal data;
  2. the categories of personal that is processed;
  3. the recipients or categories of recipients to whom the personal data have been or will be disclosed;
  4. the planned duration of storage of personal data concerning you, or the criteria applied to defining the duration of storage if precise information in this regard is not available;
  5. the existence of the right to request rectification or erasure of personal data, the restriction of processing of personal data by the controller or the right to object to such processing;
  6. the right to lodge a complaint with a supervisory authority;
  7. any available information of  the source of pesonal data, if the data was not collected from the data subject him- or herself;
  8. the existence of an automated decision-making process, including profiling, according to Art. 22 paragraphs 1 and 4 of the GDPR and – at least in these cases – meaningful information on the logic and implications involved, as well as on the intended effects of this kind of processing on the data subject.

You also have the right to obtain information on whether personal data concerning you was or will be transferred to a third country or to an international organisation. In this regard, you are entitled to request information on the appropriate guarantees in place with regard to this processing in accordance with Art. 46 of the GDPR.

This right of access can be limited, if it prevents or seriously impairs the realisation of research or statistical purposes, and if the limitation is necessary to fulfil research or statistical purposes.

Right to correction:

You have the right to rectification and/or completion by the controller if the processed personal data relating to you is incorrect or incomplete. The controller must carry out the rectification without undue delay.

This right of access can be limited, if it prevents or seriously impairs the realisation of research or statistical purposes, and if the limitation is necessary to fulfil research or statistical purposes.

Right to limit processing:

Under the following conditions, you can demand the restriction of the processing of your personal data,

  1. if you contest the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data;
  2. if the processing is unlawful and you oppose the erasure of the personal data and instead request the restriction of their use;
  3. if the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims, or
  4. if you have objected to processing pursuant to Article 21 (1) of the GDPR pending the verification whether the legitimate grounds of the controller override yours.

Where the processing of your personal data has been restricted, such data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

If the processing is restricted in accordance with the aforementioned conditions, you will be informed by the controller before the restriction is lifted.

Your right to a restriction of the processing can be limited, if it prevents or seriously impairs the realisation of research or statistical purposes, and if the limitation is necessary to fulfil research or statistical purposes.

Right to deletion:

Obligation to delete:

You may require the controller to delete the personal data concerning you without undue delay, and the controller is obliged to delete that data without undue delay, if any of the following is true:

  1. the personal data concerning you are no longer necessary regarding the purposes for which they were collected or otherwise processed;
  2. you withdraw your consent for the processing according to point (a) of Article 6 (1), or point (a) of Article 9 (2) of the GDPR, and where there is no other legal basis for the processing;
  3. you object to the processing pursuant to Article 21 (1) of the GDPR and there are no overriding legitimate reasons for the processing, or you object to the processing pursuant to Article 21 (2) of the GDPR;
  4. the personal data concerning you have been unlawfully processed;
  5. the personal data concerning you have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;

Information to third parties:

Where the controller has made the personal data concerning you public and is obliged pursuant to Art 17 (1) of the GDPR to erase this personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you, as the data subject, have requested the erasure of any links to, or copy of or replication of those personal data by such controllers.

Exceptions:

The right to erasure does not exist if processing is necessary

  1. to excercise the right of freedom of expression and information;
  2. to comply with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9 (2) as well as Article 9 (3) of the GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) of the GDPR in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  5. to establish, exercise or defend legal claims.

Right to notification:

If you have exercised the right to correction, deletion or restriction of processing with the data controller, the data controller shall be obliged to notify all recipients to whom the personal data concerning you was disclosed of this correction or deletion of data or of the restriction of processing, except where compliance proves to be impossible or is associated with a disproportionate effort.

In addition, you are entitled to require that the data controller informs you about these recipients.

Right to data portability:

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format and you have the right to transfer that data to another controller without hindrance from the controller to which the personal data has been provided,

  1. if the processing is based on consent pursuant to point (a) of Article 6 (1) of the GDPR or point (a) of Article 9 (2) of the GDPR or on a contract pursuant to point (b) of Article 6 (1) of the GDPR; and
  2. if the processing is carried out by automated means.

In exercising your right to data portability, you have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the rights and freedoms of other persons.

The right to data portability does not apply to processing that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to object:

You have the right to object, at any time, on grounds relating to your particular situation, to the processing of personal data concerning you, which is based on parts (e) or (f) of Art. 6, paragraph 1 of the GDPR; this includes profiling based on those provisions.

The controller shall no longer process the personal data concerning you, unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

Your right to object can be limited, if it prevents or seriously impairs the realisation of research or statistical purposes, and if the limitation is necessary to fulfil research or statistical purposes.

Right to withdraw consent pursuant to Art. 7, paragraph 3 of the GDPR:

You have the right to withdraw your consent to the processing of data at any time, with future effect. In the event that you withdraw consent, we will delete the data concerned without undue delay, except where processing can be based on legal grounds that do not require consent. The withdrawal of consent will not affect the lawfulness of processing carried out prior to withdrawal of consent.

Right to lodge a complaint with a supervisory authority:

Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.

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